Adjusts In clinic — the stock actually on hand. To record a unit leaving as a sample, a giveaway or breakage, use Written off instead, so it lands on Write-offs with a reason.

For an order placed with no document to upload yet — phoned in, emailed, or a supplier saying the rest is on backorder. If you have the confirmation or the invoice, upload it instead: the printed quantity is better evidence than a typed one, and it settles itself.

A supplier can credit part of a shipment and refuse the rest, so each line is closed on its own. Accepted moves nothing — the stock left when the box did. Came back puts those units back on the shelf.

Arrived puts the units on the shelf. Use it only when the supplier sent them with no invoice or packing document that will be filed — a filed receipt closes these lines by itself, and recording both counts the goods twice. Not coming clears a line the supplier won't send; nothing moves.